MACUNGIE INSTITUTE

TERMS AND CONDITIONS FOR USE OF FACILITY

 

  Rental Payment

1.

GENERAL ELIGIBILITY FOR USE

 

The Borough of Macungie is pleased to offer meeting facilities to interested groups.  The Macungie Institute is intended for use by the Users who have cultural, educational, business-related or community spirited purposes.  Special consideration will be given to citizens, non-profit organizations or groups residing in the Borough of Macungie.

The Trustees and Building Coordinator of the Macungie Institute reserve the right to limit or reject any Users, which, in their sole discretion do not meet appropriate safety requirements or do not promote the objectives of the Macungie Institute.

2.

FEES  (Effective January 1, 2011)

 

The Macungie Institute reserves the right to charge user fees and/or security deposits when appropriate, in the sole judgment of the Trustees or Macungie Institute Building Coordinator.  Fees are to be paid at least one week prior to usage date.

 
  • Business (any organization with paid staff) or For-Profit Individuals (i.e. Sales People):

 

Conference Room or Classroom

Full day rental

$100.00

 

Half day rental

$60.00

 

Auditorium *

 
 

Full day rental

$225.00 

Half day or evening

$150.00

 

Video Projection/Sound System Usage Fee

$50.00/event

 
  • Non-Profit Organizations (i.e Girl Scout Troop) or Individuals holding private events (i.e. bridal shower):

 
 

Conference Room

$40.00

 

Classroom

$40.00

 

Auditorium *

$125.00

 

Video Projection/Sound System Usage Fee

$50.00/event

 

* Auditorium use includes kitchen, stage, 15' screen, podium, whiteboard, markers

 

The building is usually available for rental anytime, seven days a week, subject to availability.

All rentals are handled by the Building Coordinator who may be contacted at (610) 966-7830.

3.

PROHIBITED ACTIVITIES

 

The Borough of Macungie is pleased to offer meeting room facilities which are:

 
  • Smoke - free

  • Alcohol - free

  • Pet - free

  • and without unruly or loud behavior

 

All Building Users are expected to conduct themselves in an appropriate manner.  Users who are unable to abide by these rules will be denied permission for future use of facilities within the building.

4.

HOUSEKEEPING REQUIREMENTS

 

In general, Users shall leave the Macungie Institute in the same or better condition than in which it was found.  Trash should be placed in designated trash containers and full bags should be placed outside the Kitchen door for pick up by the Borough Crew.

5.

INSURANCE REQUIREMENTS

 

Depending on User proposed activity(ies), the Trustees or Macungie Institute Building Coordinator may require proof of appropriate insurance coverage in the form of insurance certificates.  Should an insurance certificate be required, the certificate must name the Macungie Institute as a certificate holder and an additional insured.  Satisfactory evidence shall be provided by the User which indicates that insurance has been obtained and that such policies will be maintained in force throughout the period in which the use of the Macungie Institute is offered to User.

6.

INDEMNIFICATION

 

USER AGREES TO INDEMNIFY AND HOLD HARMLESS THE BOROUGH OF MACUNGIE AND THE TRUSTEES, ADMINISTRATORS, OFFICERS, EMPLOYEES AND AGENTS FROM AND AGAINST ALL LIABILITY, CLAIMS, SUITS, LOSSES, DAMAGES, COSTS AND DEMANDS, INCLUDING REASONABLE LEGAL EXPENSES AND ATTORNEY'S FEES CONNECTED THEREWITH, ON ACCOUNT OF PERSONAL INJURY, INCLUDING DEATH OR PROPERTY DAMAGE SUSTAINED BY ANY PERSON OR ENTITY ARISING OUT OF OR CONNECTED WITH ANY EVENT(S) OR ACTIVITY(IES) CONDUCTED BY USER(S) AT THE MACUNGIE INSTITUTE.

7.

APPLICATION

 

Mail or FAX the completed application and (if requested) insurance certificate to:

 

Building Coordinator

 

Macungie Institute

 

510 East Main Street

 

Macungie, PA 18062

 

FAX NUMBER (610) 966-0573

 

QUESTIONS:  Call the Macungie Institute Building Coordinator at (610) 966-7830.

8.

INCLEMENT WEATHER CANCELLATION POLICY - Click here for Information

 

THANK YOU for using the Macungie Institute for your meetings and special events.

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